Sponsor guide

Tickets

Tickets included in sponsorship packages must be claimed by the sponsor through the management website http://conf.snowcamp.io, starting November 1st.

In the sponsor area, the “Tickets” tab allows you to create or edit tickets. You must provide the following information for each attendee: first name, last name, email address, and meal preference (vegetarian or standard).

You can update this information until December 24th.

All tickets must be claimed before December 24th preceding the conference. After this deadline, any unclaimed conference tickets will no longer be available to the sponsor. They may be released for public sale, if possible.

There are two types of tickets:

As conference organizers, we are required by French authorities to maintain an accurate record of everyone attending the event. Therefore, you must provide the real and accurate personal information of each attendee no later than December 24th.

Purchasing multiple tickets

SnowCamp does not offer the option to purchase multiple tickets at once. This is our policy that has been established since the beginning. To purchase multiple tickets, you must buy them one by one.

Ticket sharing

The ticket for a single seat obtained during registration allows you to receive a badge on Thursday morning during the welcome session. Each ticket is personalized and typically cannot be transferred. However, we tolerate companies sharing badges among their employees over the 2 days. Thus, for each ticket/seat, it is possible for you to send one person on Thursday and another on Friday.
The badge will be necessary for entry on Friday morning. The transfer of the badge between the person on Thursday and the one on Friday must be managed on your end. We do not distribute two badges for a single ticket. Upon arrival on Friday, the person can affix a label to put their name on the badge.
Please note that the meal preference (regular or vegetarian) will be the one indicated in the Billetweb platform by December 31st. Beyond this date, we proceed with the order from our caterer (and the printing of badges).
Therefore, ensure that the choice is compatible with the preferences of both individuals sharing the badge.

The booth ETOILE

The Star booth is 9m² (3m x 3m). It is marked on the ground. By default, it includes: 1 table, 2 chairs, an electrical outlet, and a metal display screen (163 cmH x 83 cm L). The maximum height of the booth should not exceed 2m40. The ground load of the products should not exceed 500kg/m2. No direct display on the walls, partitions, and pillars of the congress center is allowed. It is mandatory to provide additional support if needed, in addition to the provided display screen.

Installation and Uninstallation of the booth

The booth setup can take place on Wednesday afternoon from 4:00 PM to 5:30 PM, or on Thursday morning starting at 8:00 AM. The booths must be dismantled no later than Friday at 6:00 PM.

Each sponsor can bring one car into the internal parking lot of Alpexpo. You must present yourself at the barrier at 1 Avenue d’Innsbruck. A freight elevator is available. Here is a plan to access to the elevator:Accès au monte charge

Delivery of equipment

Delivery of parcels and equipment must take place starting from Tuesday, the day before the beginning of the conference, between 8:30 AM and 4:30 PM, and no later than Wednesday before 4:30 PM, the first day of the conference (university part). All delivered parcels must bear the following address:

SnowCamp
Exhibitor company name + contact
Alpexpo, Espace 1968
Avenue d’Innsbruck
CS 52408
38034 Grenoble Cedex 2

No handling assistance will be provided by the Conference Center team. A Jungheinrich pallet jack, model AM 22, will be freely available during the delivery time. Any delivery that cannot be carried out independently must be resolved outside the Conference Center’s responsibility. All parcels must be picked up after the dismantling. Delivery and pick-up times for parcels are strictly between 8:30 AM and 4:30 PM.

For parcels that cannot be picked up on the dismantling day, they may be stored at the conference center until Monday at 4:30 PM following the conference. They must be well-packaged and bear a clear return address to be collected by your carrier. The Conference Center cannot be held responsible for their destruction or disappearance. Please ensure that your parcels clearly display your complete contact details to avoid losses.

Rent material

It is possible to order additional equipment by contacting the SnowCamp organisation team. Equipment: TV, Table, chair.
An invoice will be issued and must be settled no later than 7 days BEFORE the start of the conference. Failure to make the payment within the specified period will result in the non-provision of the requested equipment.

Content of the booth

There is no list defining what is prohibited or allowed. The SnowCamp organizing team should be contacted for anything that may deviate from the norm of a conference booth.
Regarding food, there are three concerns:

  1. Hygiene: Food must be handled in a hygienic manner.
  2. Cleanliness: You must leave your booth location in a proper state so that it does not require an unusual amount of cleaning.
  3. Cooking: Cooking can be a source of problems, such as the risk of fire or electrical overload. Therefore, gas appliances are not accepted. However, an appliance for warming up crepes is acceptable.

Wifi

The venue is equipped with WiFi access points. Compatible devices include computers, smartphone, and any equipment certified for WiFi 802.11a/b/g. Connection information has to be requested from the SnowCamp organisation team during the installation.

Plan of booths

Below is the plan for 12 Etoile sponsors. If there are fewer than 9 sponsors, positions 1 to 4 will be cancelled. The positions will then be distributed according to the initial preference.

plan of booths

Communication kit

A communication kit is available to assist you in promoting SnowCamp. You can use our logo: vector format, PNG format.